The easiest way to track child care subsidies

Playground automates subsidy invoicing, payment tracking, and reconciliation, so you stop leaving money on the table and start closing your books with confidence.

Join 500,000+ owners, directors, teachers, and families already on Playground

-

-

-

- -

Easy subsidy invoicing

Automated invoicing for every agency, every month

No more manually calculating what you’re owed. Playground generates your subsidy invoices automatically, mapping payments to children and estimating what to expect.

• Automatically calculate expected payments by child and agency
• Add agencies as payers alongside family co-pays
• Create recurring billing plans for private + subsidy payers
• Auto-generate invoices each billing cycle
• Keep agency payments cleanly separated in your books

Eliminate human error

One-click reconciliation, no more manual entry

Upload your monthly deposit and Playground will automatically assign payments to children. If an agency under- or overpays, the system flags it and prompts next steps.

• Upload deposits and match payments instantly
• Auto-highlight discrepancies with suggested actions
• Waive, defer overpayments, or charge families for underpaid amounts
• Attach payment notes or documentation for audit trails
• Request support for your agency so you can say goodbye to your manual reconciliation

Don't let money slip through the cracks

Catch missed payments before they cost you

Playground’s subsidy tools help you proactively recover lost revenue and reduce errors that cost your program real dollars.

• Get visibility into expected vs received revenue
• Prevent missed charges due to manual entry
• Reconcile faster with fewer mistakes
• Keep a clean, transparent paper trail for audits

Intuitive revenue recognition

Custom reports, built for subsidy billing

Don’t waste hours filtering spreadsheets. Playground gives you instant, export-ready access to key data for any time range, agency, or child.

• View reports filtered by agency, child, or date
• Track total subsidy revenue recognition across multiple locations
• Export clean summaries to Excel for your finance team
• Separate or combine agency pay from private pay with zero hassle

Integrated at the state level

Built-in support for state attendance integrations

Playground saves you time on the front end too — in some states, we support direct integrations to send attendance data to the agency automatically.

• Reduce time spent keying in data to state systems in Arizona, Indiana, Iowa, Louisiana, Missouri, New York, & Texas
• Automatically submit daily attendance in supported states
• Track absences and exceptions tied to agency rules
• Stay compliant and avoid payment delays

Built to grow with you

Works whether you accept subsidies now or plan to

Even if you’re just starting to explore subsidy support, Playground gives you the tools to make it manageable — and scalable.

• Streamline your subsidy operations before they get messy
• Reduce admin overhead while serving more families
• Eliminate barriers to expanding your subsidy footprint

Playground helps with the entire financial picture of your program

FAQs

How does Playground support child care subsidy management?

Playground automates subsidy invoicing, tracks estimated vs. received payments, flags discrepancies, and simplifies revenue recognition, reducing the manual overhead of managing subsidy funding.

Can payments be split between agencies and families?

Does Playground generate invoices for subsidy agencies?

How are subsidy discrepancies handled in Playground?

Can Playground submit data directly to state systems?

Is subsidy tracking included in the Playground subscription?

Book a demo and collect every subsidy without the busywork.