# Manage expenses for your childcare business

Track, categorize, and report expenses in minutes – without chasing receipts or juggling spreadsheets.

Join 500,000+ owners, directors, teachers, and families already on Playground

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## Save hours every month and avoid costly mistakes

## Most programs manage expenses manually, with paper receipts, one-off spreadsheets, and disconnected systems. Playground replaces that chaos with mobile-first tools, automations, and reports that keep your finances clean and audit-ready.

- Eliminate lost receipts
- Easy expense categorization
- Robust exportable reporting for accountants
- Built directly into your Playground dashboard

## Automate the busywork so you can close the books faster

From receipt uploads to auto-categorization, Playground helps you track and organize every dollar without hours of back-office work.

**Upload receipts from the Playground mobile app**  
No double entry - instantly account for every dollar with private & third party payer info conveniently tied together

**“Playground cut our expense tracking time by 75%. No more inbox digging for receipts.”**  
Admin  
Little Sprouts, NC

**Intuitively automate and categorize expenses**  
Auto-categorize expenses by type, vendor, or program

**Connect your bank or card to auto-import transactions**  
Live, updating dashboards to track collections, debt, and forecast revenue

**Issue physical or virtual spend cards to staff**  
Track expenses, set budgets, and keep everything organized in one place—no more chasing down receipts.

## Let your staff submit receipts, not paperwork

Employees can upload receipts right from their phones. You review, categorize, and move on.

- Mobile staff expense portal
- Upload photos of receipts instantly
- Reduce errors and simplify month-end reporting

## Reports your accountant will actually use

With just a few clicks, generate CSVs your bookkeeper can drop straight into QuickBooks, Xero, or any other system.

- Categorized expense reports by program, date, and vendor
- Downloadable formats for easy accounting imports
- See spend trends over time

## Designed with home-based providers in mind

## FCCs have unique reporting needs. Playground makes it easy to track time-space calculations, business use %, and more.

- Time-space percentage reporting
- Mileage tracking to boost deductions
- Filterable expense reports for food program submissions

"The FCC tools in Playground saved me hours every month on food and mileage tracking."  
Owner, Tiny Trekkers Family Care

## Playground helps with the entire financial picture of your program

## FAQs

**How do I track business expenses on Playground?**
Playground allows child care programs to automatically log, categorize, and attach receipts to any expense — supplies, food, staffing, and more. All data is stored in one place and can be exported for audits, taxes, or internal reviews.

**Can receipts and documentation be uploaded for each expense?**

**Who can add expenses in Playground?**

**Does Playground replace accounting software?**

**Is expense tracking included in the Playground subscription?**

**Can expense tracking support CACFP and grant compliance?**

### Book a demo and ditch the shoebox of receipts.