Manage expenses for your childcare business

Track, categorize, and report expenses in minutes – without chasing receipts or juggling spreadsheets.

Join 500,000+ owners, directors, teachers, and families already on Playground

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Save hours every month and avoid costly mistakes

Most programs manage expenses manually, with paper receipts, one-off spreadsheets, and disconnected systems. Playground replaces that chaos with mobile-first tools, automations, and reports that keep your finances clean and audit-ready.

• Eliminate lost receipts
• Easy expense categorization
• Robust exportable reporting for accountants
• Built directly into your Playground dashboard

Automate the busywork so you can close the books faster

From receipt uploads to auto-categorization, Playground helps you track and organize every dollar without hours of back-office work.

Upload receipts from the Playground mobile app
No double entry - instantly account for every dollar with private & third party payer info conveniently tied together

“Playground cut our expense tracking time by 75%. No more inbox digging for receipts.”
Admin
Little Sprouts, NC

Intuitively automate and categorize expenses
Auto-categorize expenses by type, vendor, or program

Connect your bank or card to auto-import transactions
Live, updating dashboards to track collections, debt, and forecast revenue

Issue physical or virtual spend cards to staff
Track expenses, set budgets, and keep everything organized in one place—no more chasing down receipts.

Let your staff submit receipts, not paperwork

Employees can upload receipts right from their phones. You review, categorize, and move on.

• Mobile staff expense portal
• Upload photos of receipts instantly
• Reduce errors and simplify month-end reporting

Reports your accountant will actually use

With just a few clicks, generate CSVs your bookkeeper can drop straight into QuickBooks, Xero, or any other system.

• Categorized expense reports by program, date, and vendor
• Downloadable formats for easy accounting imports
• See spend trends over time

Designed with home-based providers in mind

FCCs have unique reporting needs. Playground makes it easy to track time-space calculations, business use %, and more.

• Time-space percentage reporting
• Mileage tracking to boost deductions
• Filterable expense reports for food program submissions

"The FCC tools in Playground saved me hours every month on food and mileage tracking."
Owner, Tiny Trekkers Family Care

Playground helps with the entire financial picture of your program

FAQs

How do I track business expenses on Playground? Playground allows child care programs to automatically log, categorize, and attach receipts to any expense — supplies, food, staffing, and more. All data is stored in one place and can be exported for audits, taxes, or internal reviews.

Can receipts and documentation be uploaded for each expense?

Who can add expenses in Playground?

Does Playground replace accounting software?

Is expense tracking included in the Playground subscription?

Can expense tracking support CACFP and grant compliance?

Book a demo and ditch the shoebox of receipts.